Policies & Conditions
To reserve a spot on a specified retreat, a non-refundable booking fee of CAD$488 is required upon booking. After a confirmation has been emailed to you OR an Activate Fitness Retreats representative calls you to confirm your reservation, a courtesy hold requires payment within 3 working days to secure the reservation. Full payment (the balance) must be made within 60 days of the retreat start date unless otherwise arranged with an Activate Fitness Retreats representative. Prices are based per person, twin share (share with another retreat guest or bring a friend/partner) or for private rooms where specified, including flights. Clients must have adequate travel insurance to cover all activities listed.
Please note, even if you have private health insurance in Australia or your respective Country of residence, it is unlikely that this insurance will cover overseas trips such as the retreats offered by Activate Fitness Retreats. It is your responsibility to organize suitable travel and health insurance. Although we strongly encourage you to do so, you acknowledge that Activate Fitness Retreats is not in the business of providing insurance products and cannot be held liable if your failure to arrange suitable insurance coverage leaves you exposed, medically, financially or otherwise.
Activate FITNESS RETREATS CANCELLATIONS DEFINITIONS
"Cancellation" is defined as not attending your scheduled retreat, including postponing or rescheduling. "You" refers to the guest booking an Activate Fitness Retreat. "We" refers to Activate Fitness Retreats. It is your responsibility to read and understand our cancellation policy before making a reservation. Naturally, no one books with the intention of cancelling or postponing their retreat, but unexpected things do happen, so please consider purchasing travel cancellation insurance.
TRAVEL CANCELLATION INSURANCE
Depending on the policy and conditions, travel cancellation insurance may pay for some or all cancellation fees. Strictly for informational purposes and not to be relied upon, with most agencies, this type of insurance must be purchased within 14 days of making your reservation to optimize your level of protection.
GUEST CANCELLATION POLICY
Depending on when you cancel, cancellation fees may apply. Fees are determined by the following schedule ("the Cancellation fee schedule"):
If you cancel 60 days or more before your retreat start date, you will be refunded the full retreat amount (minus your $400 booking fee)
If you cancel 60 days or less before your retreat start date, you will forfeit your entire payment.
Due to our need to commit to accommodation and other arrangements in advance, exceptions to our policy cannot be made for any reason.
We do not offer credit for arriving late or leaving early. A guest can change to another retreat 30 days or before your retreat start date for a fee of $250. Please note the retreat must have availability.
While we have never cancelled a retreat to date and will endeavor to maintain this record, if Activate Fitness Retreats must cancel or change a scheduled retreat date for any reason whatsoever, you are entitled to transfer your full retreat payment to another retreat (either scheduled or at some future time). Alternatively you may request a refund of your applicable payment, which will be accommodated for insofar as is possible, taking into consideration any non-retrievable costs to which we committed in anticipation of your retreat.
Activate Fitness Retreats is not responsible for your expenses incurred in preparation for any cancelled retreat such as other accommodation, airline tickets, loss of work, and/or other costs associated with preparing for your trip.
PASSPORTS, VISAS AND DOCUMENTS
It is the responsibility of each participant to obtain a valid passport, visa(s) and necessary certificates for any country to be visited in connection with an Activate Fitness Retreats retreat.
Activate Fitness Retreats holds no responsibility for the actions or omissions of third parties or independent contractors, including in the event that they modify the nature of a service on a retreat as compared with the advertised nature of the service.
You acknowledge that during a retreat you participate voluntarily in any and all activities arranged by the retreat organizers, and insofar as legally permissible, you surrender your right to any cause of action against Activate Fitness Retreats and/or any party Activate Fitness Retreats contracts with arising from any loss or damage to person or property that occurs during a retreat.
By submitting this waiver, you understand that Activate Fitness Retreats include physical exercises as well as opportunities for stretching, strengthening, and deep relaxation. As is the case with any physical activity, you accept that the risk of injury (even serious injury) is always present and cannot be entirely eliminated. If you experience any pain or discomfort, you will listen to your body, modify or come out of any posture in question, and seek immediate assistance from the instructor and/or any Activate Fitness Retreats representative.
PHOTO / VIDEO RELEASE FORM
I hereby grant to Activate Fitness Retreats the absolute and irrevocable right and unrestricted permission to use photographic portraits / images / videos in which I feature that are taken during the course of the retreat to use / republish / copyright, etc. for commercial use in association with Activate Fitness Retreats' business. I hereby release and discharge Activate Fitness Retreats from any and all claims and demands arising out of or in connection with the use of the photographs and video footage, including without limitation any and all claims for libel or invasion of privacy.
By booking into a retreat you agree to all policies above. For any questions or queries, please email us at firstname.lastname@example.org